Member vs. External Collaborator: The Visibility Gap
Before assigning permissions, you must understand who can see what in your Organization space:
Organization Members: Can see the names of all apps and their owners within the organization. This fosters internal transparency.
External Collaborators: Have a restricted view. They can only see and access the specific apps to which they have been explicitly invited.
Managing Team Roles (Organization Level)
Roles define a user's power over the entire organization:
Owner (Super Admin): The creator of the organization. Has absolute control over all apps, billing, and member settings.
Admin: Has high-level management rights for bots and team settings but cannot delete the organization or remove the Owner.
Custom Roles: Managed in the Organization Console, allowing you to tailor-fit permissions for specific departments.
App-Level Permissions: The Three Pillars
When sharing an app with a teammate or collaborator, you must choose their level of access. This is the core of secure collaboration:
Can Run: (The Executor) Users can execute the app and view results but cannot see or change the underlying logic/workflow.
Can Edit: (The Developer) Users can modify the workflow, change commands, and update settings. Perfect for co-developers.
Can Manage: (The Manager) Users can do everything an editor can, plus they can add/remove other collaborators or delete the app.
Permission Workflow: Request & Approval
There's a streamlined process for gaining access:
Requesting: Members can browse the organization's app list and request access for any app they need.
Notification: The App Owner receives an instant notification in the Octoparse AI client.
Approval: The owner can approve or deny the request with one click, ensuring data stays in the right hands.
Ownership Transfer: Passing the Torch
There are times when a project needs a new lead.
Set as Owner: An App Owner can transfer full ownership to another member.
The Result: Once transferred, the original owner’s permission is automatically downgraded to "Can Manage." This is an irreversible security action (unless the new owner transfers it back).